Event Coordinator

Position: Event Coordinator

Location: Rajagiriya, Colombo

About the Role

We’re looking for a passionate, detail-oriented, and proactive Event Coordinator to join our wedding planning team. This role is ideal for someone with prior experience in event management or weddings, who’s ready to take ownership of projects and bring creative visions to life.

As an Event Coordinator, you’ll work closely with our lead planners and creative team to plan, organize, and execute weddings, ensuring every detail runs seamlessly from start to finish.

Key Responsibilities

1. Event Planning & Coordination

• Support in planning and managing weddings and related events end-to-end.
• Oversee event timelines, checklists, and logistics.
• Coordinate with the team and vendors to ensure smooth execution on event days.
• Be present on-site to manage setups, guest flow, and timelines.

2. Client & Vendor Management

• Communicate professionally with clients, vendors, and venue partners.
• Schedule and attend client meetings, prepare notes, and ensure follow-ups are completed.
• Source and coordinate with vendors such as florists, decorators, photographers, and entertainers.

3. Administrative & Operational Support

• Maintain planning documents, budgets, and event files.
• Prepare quotations, proposals, and event briefs.
• Assist in managing the overall workflow and logistics calendar.

4. Creative & Styling Assistance

• Support in developing mood boards, décor concepts, and styling ideas.
• Participate in venue visits and décor setups.
• Stay updated on wedding and design trends to contribute creative ideas.

5. On-Ground Event Management

• Oversee event setups and coordinate vendor teams on the day.
• Manage timelines, troubleshoot issues, and ensure flawless execution.
• Work alongside the lead planner to ensure a smooth and enjoyable experience for clients and guests.